• English
  • About
    • CEI Structure

      The CEI welcomes in districts and LEAs through a cohort model. Each Cohort makes a two year commitment learn and grow within the initiative, and many stay longer to share their expertise and facilitate the learning of newer cohorts.

  • Blog
    • Online Learning

      The CEI is proud to offer a selection of CEI-created and curated resources and learning modules on a variety of topics designed to help educators strengthen their community engagement practices.

  • Joining CEI
  • Contact
  • Find Your Closest CEI Team
  • Search

The Stages of K12 Data

People often think about data in terms of a graph or table of information.  That is one form of data, but it is helpful to think about school data across six distinct stages to effectively manage and use data in our schools:

Stage 1 - Preparing

Prepare surveys, assessments, tests, and other tools to check the current reality

Stage 2 - Collecting

Collecting data through tests, surveys, enrolment applications, etc.

Stage 3 - Storing

Storing data online or local computers in large databases 

Stage 4 - Summarizing

Summarizing data into tables, charts & graphs for people to explore

Stage 5 - Analyzing

Analyzing data for patterns and trends to make insights and draw conclusions

Stage 6 - Reporting

Reporting data as a story that informs and inspires action

Schools may have different staff who are responsible for these different stages of data and sometimes school system outsource the stages to state agencies, non-profit organizations, or vendors. For example, most school districts don’t create their own assessments or their own student information systems (SIS) but some districts maintain their own databases to store the data.

A common mistake is made when we don’t distinguish between the summarizing, analyzing and reporting of data.  There are times when a group of people need data summarized because they need to go through a data analysis activity, but at other times, it might be most helpful to do the analysis and reporting so an audience can understand the story behind the data.

Skip to content